Published: February 20, 2025 | Author: DMPF Consulting
The Biggest Administrative Mistakes in Employing Foreign Workers and How to Solve Them
Employing foreign workers can be a key step for company growth, but improperly set administrative processes can lead to penalties, delays in employee onboarding, or even a ban on their work.
What are the most common mistakes companies make, and how can they be effectively eliminated?
Lack of knowledge of legislation and employer obligations
Employers often do not know the current rules regarding the employment of foreigners, which can lead to visa rejections, fines, or the inability to employ workers legally. The most common mistakes include:
- Incorrect type of work permit – different schemes have different conditions.
- Failure to report changes in employment – a change of employer or job position is subject to notification requirements.
- Failure to comply with the conditions of the given program – for example, quotas, education, and work experience requirements.
✅ Řešení: DMPF Expat Assistant zajistí správný postup a eliminaci rizik spojených s administrativními chybami.
Errors in employment contracts and documentation
Employment contracts for foreigners must meet specific requirements of the given visa regime. The most common issues:
- Missing mandatory details – such as salary conditions, working hours, place of work.
- Nesprávné stanovení pracovních podmínek – smlouva na dobu určitou by neměla přesahovat 2 roky, pokud má zaměstnanec standardní zaměstnaneckou kartu.
- Incomplete documentation – missing translations, diploma recognition, or proof of work experience can cause delays in application approval.
✅ Solution: DMPF Expat Assistant conducts contract reviews and provides complete administrative support.
Incorrect registration and failure to meet obligations upon arrival
After arriving in the Czech Republic, foreigners must fulfill specific administrative obligations, and failure to do so can result in fines or residency issues:
- Late or incorrect submission of an employee card application – an incorrectly completed application can cause several months of delays.
- Reporting termination of employment – when changing employers or ending employment, the relevant authorities must be notified.
- Incorrect accommodation reporting – the employer must ensure the employee's place of residence is properly reported.
✅ Solution: DMPF Expat Assistant assists with foreign nationals' registration and ensures compliance with obligations.
Errors in employee reporting and records
Proper reporting of foreign employees to the relevant authorities is crucial; otherwise, fines or complications during inspections may arise. Common issues include:
- Failure to report the employee to the relevant authorities – foreign workers must be registered with the Labor Office on time.
- Failure to comply with obligations towards the CSSA and health insurance companies – incorrect or late reporting may result in penalties and complications in future residence proceedings.
- Incorrect recording of attendance and wages – if it does not reflect actual conditions, it may lead to suspicion of legal evasion.
✅ Solution: DMPF Expat Assistant ensures accurate records and proper employee reporting, eliminating the risk of penalties.
Insufficient support for foreign employees
Up to 60% of foreign workers leave the company within the first year if they do not receive adequate support. The most common reasons:
- Language barrier – missing translations of important documents or lack of an interpreter.
- Uncertainty regarding residence rights – employees often do not understand their obligations and options in the Czech Republic.
- Insufficient integration support – finding accommodation and handling daily situations can be complicated and stressful.
✅ Solution: DMPF Expat Assistant provides comprehensive onboarding, language support, and assistance with integration.
Employment of foreign workers without worries
Administration related to employing foreigners is complex, and any mistake can lead not only to financial losses but also to legal consequences. DMPF Expat Assistant helps companies manage the entire process without the risk of errors or unnecessary delays.
Do you want to be sure you are employing foreigners correctly? Contact us and secure professional support for your team.
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DMPF Consulting s.r.o.
Laudova 1003/26, Řepy, 163 00 Prague
Company ID: 19765851
