Published: February 6, 2025 | Author: DMPF Consulting
The most common mistakes in employee relocation and how to avoid them
Relocating foreign employees is a process that involves legal, administrative, and logistical aspects.
Incorrect steps can lead to delays, financial losses, and the loss of talented employees. What are the most common mistakes in the relocation process, and how can they be effectively eliminated?
1. Insufficient planning and preparation
One of the biggest mistakes is a lack of preparation for the entire relocation process. Companies often underestimate:
- Time requirements – visa and work permit approvals can take several months.
- Legal requirements – an incorrectly submitted application can lead to rejection and further delays.
- Relocation costs – without an accurate budget, unexpected expenses may arise.
Solution:
Develop a detailed relocation plan with a clear timeline, milestones, and responsibilities for each party. Utilize experienced experts in immigration processes.
2. Lack of knowledge of local legislation
Employers and employees often encounter problems due to a lack of knowledge of laws and regulations, such as:
- Obligations for registering foreigners upon arrival in the country.
- The need to report changes in employment status to authorities.
- Specific tax obligations when employing foreigners.
Solution:
Regularly monitor legislative changes or consult experts who will ensure flawless compliance with all legal requirements.
3. Underestimating employee adaptation
Relocation is not just about obtaining a work permit. If the employee does not feel comfortable in the new country, their productivity may decrease, and in extreme cases, they may leave the company. The most common issues include:
- Language barriers and cultural differences.
- Lack of support in finding housing or schools for children.
- Difficult integration into the work team.
Solution:
Provide adaptation programs, support in housing and family matters, and offer the employee access to language and cultural training.
4. Mistakes in employment contracts and documents
Incorrect contracts can cause legal complications and jeopardize both the employer and the employee. Problems arise when:
- Clear terms of employment are missing.
- Tax and social contributions are not properly set.
- The contract does not comply with local labor laws.
Solution:
Consult contracts with experts in labor law and immigration legislation.
5. Underestimating administrative tasks and deadlines
Many companies fail to monitor important deadlines, which can lead to visa expiration or invalid work permits. Typical mistakes include:
- Forgetting to extend the visa or residence permit.
- Inadequate record-keeping of important documents.
- Failure to account for processing time for permits.
Solution:
Use digital tools for document management and notifications about upcoming deadlines.
How can DMPF Expat Assistant help you?
A well-managed employee relocation is key to their satisfaction and efficiency. To ensure the entire process runs smoothly, DMPF Consulting offers the new DMPF Expat Assistant program, which:
✅ Provides complete administrative support and the option to recommend legal services during relocation.
✅ Assists with visa processes and work permits.
✅ Offers support for employee adaptation in the new country.
Do you want to minimize risks and ensure a smooth transition for your foreign employees? Contact us and we’ll take care of the rest!
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DMPF Consulting s.r.o.
Laudova 1003/26, Řepy, 163 00 Prague
Company ID: 19765851
